Pennsylvania Business Entity Search in 2026
The Pennsylvania Business Entity Search lets you look up businesses registered with the Pennsylvania Department of State. Search by business name or entity/file number to find the official record, confirm the business type and status, and review available filing information.
Official Pennsylvania Business Records Search
Business Name Availability Check
State of Pennsylvania
The Commonwealth of Pennsylvania offers an online business entity search tool to help users check company names, verify business status, and find official registration details for Pennsylvania businesses.
The Pennsylvania Department of State maintains a free public database of over 3 million registered Pennsylvania business entities, one of the largest in the country. Unlike many other states that have a Secretary of State overseeing business registrations, Pennsylvania’s business registrations are managed by the Department of State through the Bureau of Corporations and Charitable Organizations (BCCO).
Use the Pennsylvania business entity search to check a business name, verify a registered entity, or review public filing information. This guide explains the search process, business records, name availability, fictitious names, and related Pennsylvania filing details.
How to Search a Business Entity in Pennsylvania
The Department of State business entity search is free to use. Follow the steps below to search a business name or entity/file number and review the available record.
Step 1. Visit the Official Pennsylvania Business Search
- Go to Pennsylvania Business Filing Services, the official Pennsylvania Department of State business search portal
- Do NOT use third-party sites that charge for this free search
- Use the current Business Filing Services portal at file.dos.pa.gov for the state business search
| Tip: Bookmark file.dos.pa.gov directly. Third-party sites often copy the database but charge fees for access that Pennsylvania provides free. |
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Step 2. Choose a Search Method
- Search by business name or entity/file number
- Use the business name when checking a company or reviewing name availability
- Use the Entity/File Number when you already know the business record number
- Older records may use an Entity Number, while newer Business Filing Services records use a File Number
| Tip: Use the Entity/File Number when a vendor, partner, or business gives you its state record number. This is the most direct way to locate that record. |
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Step 3. Enter the Business Name or Entity/File Number
- Type the business name or Entity/File Number into the search field
- For a name availability check, search the core business name without the entity designator
- Example: Search “Keystone Tech Solutions” instead of “Keystone Tech Solutions LLC”
- For name availability, search without “LLC,” “Inc.,” or another entity designator
| Tip: Pennsylvania recommends searching a business name without its entity designator because a different designator does not necessarily make a name distinguishable. |
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Step 4. Review Matching Business Names
- Compare the returned names with the business name you searched
- Open a matching result to review the business record
- If you are checking a new name, look for identical and similar registered names
- A search result does not always mean the name is unavailable, so review the record before deciding
| Warning: The online search is a preliminary name check. Pennsylvania performs a more detailed review when a filing or name reservation is submitted. |
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Step 5. Review the Search Results
- Review the business name and Entity/File Number shown in the results
- Open the matching record to see additional business and filing information
- If no business entities appear for a name search, Business Filing Services indicates the name is available for use in Pennsylvania
- A preliminary search does not replace the Department’s final review of a filing or name reservation
Step 6. Open the Business Record
- Click any entity name to see complete business entity information in Pennsylvania
- Business address, principal office on file
- Registered office information shown on the business record
- Filing history, amendments, name changes, annual reports
- Filing history and available business documents
- Certificates and copies can be requested through Business Filing Services for the applicable state fee
| Tip: Open the filing history when you need more than the basic search result. It can show filings such as amendments, name changes, mergers, and other documents submitted to the Department. |
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Pennsylvania Business Search Quick Facts
| Detail | Information |
|---|---|
| Search portal | file.dos.pa.gov (Business Filing Services) |
| Operated by | PA Department of State, Bureau of Corporations & Charitable Organizations |
| Cost to search | Free |
| Search by | Business name or Entity/File Number |
| Record actions | View filing history, request certificates, manage notifications, and request access where available |
| BCCO phone | (717) 787-1057 |
| Department | Pennsylvania Department of State |
|---|---|
| Business Office | Bureau of Corporations and Charitable Organizations |
| Business Search | Pennsylvania Business Filing Services |
| Phone | (717) 787-1057 โข Toll-Free: (888) 659-9962 |
| Office Hours | Monday-Friday, 8:00 AM-5:00 PM |
| RA-CORPS@pa.gov | |
| Address | 401 North Street, Room 206, Harrisburg, PA 17120 |
| Business Services | Business Search โข Business Registration โข Business Filings |
What Information Does the Pennsylvania Business Entity Search Show?
The Pennsylvania business entity search is the official Business Filing Services search provided by the Pennsylvania Department of State. It lets users locate registered businesses by business name or Entity/File Number and open a record for more information.
| Important: Pennsylvania business registrations are handled by the Department of State through the Bureau of Corporations and Charitable Organizations (BCCO). |
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The search can be used to find records for Pennsylvania business entities and registrations, including:
- Limited liability companies (LLCs)
- Corporations, domestic and foreign (registered in another state)
- Limited partnerships (LPs) and limited liability partnerships (LLPs)
- Nonprofits, professional associations, business trusts
- Fictitious name registrations, Pennsylvania’s term for DBAs
- Reserved business names
How to Read Pennsylvania Business Search Results
Most guides show you how to search. Nobody explains what the search results actually mean. Here’s the complete decoder for every status and column in Pennsylvania’s state business entity search results.
What Each Business Record Field Shows
| Column | What It Shows | Why It Matters |
|---|---|---|
| Entity Name | The exact legal entity name as filed | This is the official name of the business |
| Entity Type | LLC, Corp, LP, LLP, etc. | Identifies the business structure |
| Entity/File Number | The state record number assigned to the business | Older records may show an Entity Number; newer records use a File Number |
| Filing Date | The filing date shown in the Department record | Helps confirm when the state record was filed |
| Status | The status shown on the Department record | Status terms vary by entity type, and corporations do not use a generic “active” status |
How to Understand Business Status and Filing Information
| Status or Record Note | What It Means | What to Do |
|---|---|---|
| Active or a variation of Active | This status may appear for some association records. It is also used by Pennsylvania when determining annual report obligations. | Open the record and review the filing details. Do not use the word “Active” as a universal status for every entity type. |
| Inactive – Dissolved / Terminated / Merged Out / Withdrawn / Cancelled | The Department record shows that the association is inactive for the reason listed. | Review the filing history before relying on the record or assuming the business name is available. |
| Corporation record | Pennsylvania states that corporations do not have a generic “active” status. | Use the corporation’s filing record and good-standing information instead of assuming “Active” must appear. |
| Important: Do not decide that a business name is available only because a record is inactive, dissolved, withdrawn, or merged. Pennsylvania name availability depends on the Department’s name rules and final review. |
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Types of Business Entities in Pennsylvania
Understanding entity type before searching helps you filter results accurately. It also shapes your business structure decision when you’re ready to start a business in Pennsylvania. Here’s what the state business entity search covers:
| Entity Type | Designator Required | Who Uses It |
|---|---|---|
| LLC | LLC, L.L.C., Ltd. Liability Co. | Most small businesses, investors |
| Corporation (domestic) | Corp., Inc., Incorporated | Larger businesses, equity investors |
| Corporation (foreign) | Varies | Entities registered in another state wanting to conduct business in Pennsylvania |
| Limited Partnership (LP) | LP, Limited Partnership | Real estate, investment funds |
| LLP | LLP, Limited Liability Partnership | Law firms, accounting practices |
| Nonprofit Corp | N/A | Charities, civic orgs |
| Professional Association | P.A. | Licensed professionals |
| Fictitious Name | N/A | Trade name for any different business structure |
| PA-Specific Note: Sole proprietors operating under their personal name are NOT in the database. A pa business name search won’t find them. Only formally registered Pennsylvania business entities appear. Fictitious names are a separate search section from formal entities, always check both. |
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Common Pennsylvania Business Search Examples
Example 1: Checking name availability for a new LLC:
- You want: “Keystone Digital Solutions LLC”
- Search “Keystone Digital Solutions” without the LLC designator
- Review any matching or similar business names returned by Business Filing Services
- If no business entities appear, the search tool indicates the name is available; the Department still performs its filing review
Example 2: Verifying a potential business partner:
- A vendor claims they’re a registered Pennsylvania LLC
- Search the legal business name shown on the vendor’s documents
- No result? They may be using a different legal name, or not registered at all
- Try a shorter version of the business name or use the Entity/File Number if you have it
- Open the record and compare the available entity and filing information with what they provided
Example 3: Competitor research:
- Run a pa corp search or pa llc search on a known competitor
- Formation date shows how long they’ve operated business in the state
- Filing history reveals amendments, name changes, mergers
- Registered office shows which agent service they use
- Officer names (for corporations) visible in public records
Common Business Search Problems and How to Fix Them
| Pitfall | Real Example | Fix |
|---|---|---|
| Including the entity designator | Searching “Keystone Digital Solutions LLC” can make a name check less useful | Search the core name without LLC, Inc., Corp., or another designator |
| Assuming every similar result blocks the name | A similar result appears and you assume the new name cannot be used | Open the record and review the name; similar results do not always mean the name is unavailable |
| Searching by owner or officer name | You try to find a business using a person’s name | Search by the correct entity name or Entity/File Number |
| Searching by EIN, address, or business type | You enter tax or address information expecting the business database to index it | Use the business name or Entity/File Number |
| Assuming an inactive name is free to use | You see an inactive, dissolved, or withdrawn record and assume the name is available | Check Pennsylvania name availability rules before filing or reserving the name |
How to Check Business Name Availability in Pennsylvania
Finding out if your desired business name is already in use is a common reason to run a Pennsylvania business name search. The Business Filing Services search provides a preliminary check, while the Department makes the final determination when it reviews a filing or name reservation.
Official Ways to Check or Resolve Name Availability
- Online: Search the business name at file.dos.pa.gov. If no business entities appear, Business Filing Services indicates the name is available for use in Pennsylvania
- Name Availability Certificate: The Department of State may issue a Name Availability Certificate for use in a filing
- Blocked active name: A filer may need a Consent to Appropriation of Name or other qualifying documentation allowed by Pennsylvania
| Critical: Pennsylvania’s search covers state records only. A state name search does not replace a federal trademark search. Check the USPTO trademark database before building a brand around a name. |
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How to Reserve a Business Name in Pennsylvania
If your desired business name is clear but you’re not ready to file immediately, reserve a business name to lock it in.
- Fee: $70
- Duration: 120 days
- How: File a name reservation with the Pennsylvania Department of State
- When NOT needed: If you’re filing the business immediately, a separate reservation may not be necessary
- What it doesn’t protect: Federal trademarks, out-of-state use, or domain names
What to Do if a Business Name Conflicts With Another Name
If an existing association blocks the name you want to use, Pennsylvania provides specific name-availability options:
- Obtain consent from the blocking association using the Consent to Appropriation of Name form
- Use a Name Availability Certificate from the Department of State when applicable
- For a qualifying foreign association, submit certification from another jurisdiction showing that the registered foreign association abandoned the name in its home state
- Submit the required supporting document with the filing that seeks to use the name
Pennsylvania Business Naming Rules
State naming requirements in Pennsylvania are governed by Title 15 of the Pennsylvania Consolidated Statutes. Pennsylvania’s business entity search enforces these standards during filing, get them wrong and your business processing gets rejected. Here’s what every registering a business founder must know.
Required Business Name Designators – Title 15, Chapter 89
Every LLC business name must include one of these ending designators:
| Entity Type | Acceptable Designators |
|---|---|
| LLC | “Limited Liability Company” | “LLC” | “L.L.C.” | “Ltd. Liability Co.” | “Ltd. Liability Company” |
| Corporation | “Corporation” | “Incorporated” | “Corp.” | “Inc.” |
| LP | “Limited Partnership” | “LP” |
| LLP | “Limited Liability Partnership” | “LLP” |
Restricted and Prohibited Words
Some words in a business name require prior state requirements approval before the Pennsylvania Department of State will accept your filing:
| Restricted Word | Approving Body |
|---|---|
| Bank / Banking / Trust | PA Department of Banking and Securities |
| Insurance | PA Insurance Department |
| University / College | PA State Board of Education |
| Engineer / Engineering | PA State Registration Board for Engineers |
| Doctor / Medical | PA State Medical Board |
| Government terms (Federal, State, Bureau) | Prohibited without government authorization |
Pennsylvania Fictitious Name Rules – PA-Specific and Often Missed
A fictitious name (Pennsylvania’s term for DBA) must ALSO be distinguishable from existing registered Pennsylvania business entities. This rule catches a lot of founders off guard:
- You CANNOT simply drop “LLC” from your entity name and register it as a fictitious name, Pennsylvania prohibits this explicitly
- The fictitious name must be a genuinely different name that ensures compliance with state distinguishability rules
- Fee: $70 to BCCO. Advertising is required when the registration includes an individual party; if no individual is listed, advertising is not required
- No expiration, once approved, a Pennsylvania fictitious name registration remains in effect indefinitely unless formally withdrawn
- An entity can register multiple fictitious names, no legal limit
| ๐ External Reference: Full naming requirements: Title 15, Pennsylvania Consolidated Statutes, legis.state.pa.us | Official fictitious name guide: pa.gov fictitious names | Federal trademark database: tmsearch.uspto.gov |
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How to Verify a Pennsylvania Business Record
After the basic name search, the entity in pennsylvania detail page is where the real value is. This is also what growing a business in Pennsylvania demands, ongoing compliance awareness, not just a one-time name check.
Check the Registered Office
- Run your pa llc lookup or pa corp search at file.dos.pa.gov
- Click through to the entity detail page
- Look for “Registered Office” in the entity profile, Pennsylvania uses this term instead of “registered agent”
- The registered office name and address appear publicly in search results
- Use the available record and filing history to verify the registered office information
| Due Diligence Tip: If the registered office address matches hundreds of other unrelated Pennsylvania business entities, that’s a normal formation service address. But if the business address AND registered office are both residential, verify the entity before committing to any deal. |
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Review Filing History and Documents
- Open any entity’s detail page via the pennsylvania business entity search
- Click the “Filing History” tab
- Click any document row to download the PDF, business formation documents, amendments, and annual reports all available
- Uncertified copies: Free to view and download
- Certified copies: available for the applicable state copy and certification fees
- Mail alternative: Send written request to BCCO, PO Box 8722, Harrisburg, PA 17105-8722
Pennsylvania Business Entity Search for Due Diligence
The business entity search is far more than a naming tool. It’s one of the most reliable ways to verify a potential business partner, vendor, or acquisition target before committing to anything. Pennsylvania’s Pennsylvania Department of State business database is public, free, and detailed enough for serious due diligence.
| What to Check | What to Look For | Red Flag |
|---|---|---|
| Entity status | Status and filing history consistent with the business record | Status or filing history that conflicts with what the business represented |
| Formation date | Reasonable operating history | Formed weeks before the deal |
| Business address | Consistent, verifiable location | P.O. box only or residential |
| Filing history | Regular filings, no gaps | Gaps in filing, frequent amendments |
| Registered office | Consistent agent over time | Agent changed repeatedly |
| Entity type match | Structured as claimed | Entity type contradicts their pitch |
| Pro Tip: For broader due diligence, verify any required licenses or registrations through the appropriate Pennsylvania agency. The business entity search is a public business record, not a financial report. |
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Pennsylvania Annual Report Requirements (New: 2025)
This is the change most founders miss. Pennsylvania launched a brand-new annual report requirement effective January 1, 2025, replacing the old decennial (every 10 years) system that businesses registered in PA had used for decades. The new system is what compliant with state requirements means going forward.
| Entity Type | Annual Report Due Date | Filing Fee |
|---|---|---|
| LLC | September 30 each year | $7 |
| Corporation | June 30 each year | $7 |
| LP, LLP, Business Trust, Professional Association | December 31 each year | $7 for for-profit entities |
| Nonprofit Corporation | June 30 each year | $0 |
- Grace period: No dissolution penalties for 2025 or 2026 reports, full enforcement begins with 2027 reports.
- After 2027: 6-month grace period after deadline, then administrative dissolution
- Reinstatement cost if dissolved: $35 + $15 per missed report
- The annual report fee is $7 for most for-profit associations and $0 for nonprofit corporations and qualifying not-for-profit LPs or LLCs
| Action Required: Use the deadline for your entity type. Corporations file by June 30, LLCs by September 30, and LPs, LLPs, business trusts, and professional associations by December 31. |
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Pennsylvania vs. Other State Business Entity Searches
Searching for a business can be very different depending on which state you are looking in. Each state has its own rules, website, search options, and business information. In Pennsylvania, you use the Department of Stateโs Business Filing Services portal, while other states use different systems. For example, North Carolina has its own business entity search database with separate search options and requirements.
Because each state uses a different system, you cannot always follow the same steps when searching for a business. Some states may provide more information than others, and search methods can also vary. If you are looking for a business outside Pennsylvania, use the guide for that specific state to find accurate information and avoid mistakes. For example, our North Carolina Business Entity Search Guide explains how to search North Carolina business records step by step.
Pennsylvania Business Taxes After Registration
Passing the pennsylvania business entity search and forming your entity is only part of registering a business here. Every entity authorized to conduct business in Pennsylvania has tax registration obligations with the Pennsylvania Department of Revenue.
- PA Department of Revenue registration: Register at mypath.pa.gov for state tax accounts, withholding, and sales tax
- EIN (Federal): Free at irs.gov/ein, required before opening a business bank account or hiring employees
- Sales tax permit: Required if selling taxable goods or services; register through PA Department of Revenue’s myPATH portal
- Local Earned Income Tax: Varies by municipality, check your county and city requirements
- Business licenses: PA has no single statewide general business licenseุ but industry-specific permits apply
| ๐ External References: PA Department of Revenue revenue.pa.gov | PA Business One-Stop Hub pa.gov/guides/starting-a-business | IRS EIN application, irs.gov/ein |
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Starting a Business in Pennsylvania After the Search
After you review the Pennsylvania business search and name availability, you can file the business yourself or use a formation service.
Expedited Processing: Fees and Options
Pennsylvania offers expedited processing in addition to the normal filing fee. Expedited requests are not accepted through the mail.
| Processing Speed | Request Deadline | Additional Fee |
|---|---|---|
| Same-day service | Received before 10:00 AM | +$100 |
| 3-hour service | Received before 2:00 PM | +$300 |
| 1-hour service | Received before 4:00 PM | +$1,000 |
| Note: Expedited fees are added to the normal statutory filing fee. Online filings may request expedited service through Business Filing Services. |
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DIY Pennsylvania Business Filing Costs
| Step | Action | Fee |
|---|---|---|
| Name reservation (optional) | file.dos.pa.gov | $70 |
| Certificate of Organization | file.dos.pa.gov | $125 |
| EIN application | irs.gov/ein | Free |
| Annual report (Year 1+) | file.dos.pa.gov | $7/yr |
| Registered office (self) | Your PA address | $0 |
| TOTAL DIY Year 1 | ~$125โ$195 |
DIY works well when you’re comfortable filing online, understand Pennsylvania’s state naming rules, and have time to manage ongoing compliance and state requirements yourself.
Using a Business Formation Service
A formation service can handle business formation documents, registered office services, EIN assistance, and compliance reminders. BusinessRocket offers Pennsylvania LLC formation services.
| Service | Base Price | Registered Agent Year 1 | EIN Included |
|---|---|---|---|
| BusinessRocket | $0 + state fee | Free (12 months) | Free |
| Northwest Registered Agent | $39 + state fee | Included | Free |
| ZenBusiness | $0 + state fee | 50% off Year 1 | Free |
| LegalZoom | $149 + state fee | Extra ($249/yr) | $79 extra |
| ๐ Disclosure: BusinessRocket is the publisher of this guide. The comparison above reflects publicly listed pricing as of May 2026. All four options are legitimate, your best choice depends on your budget, privacy needs, and how much support you want. |
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What is the Pennsylvania Business Entity Search?
The entity search in Pennsylvania is a free tool provided by the Pennsylvania Department of State that helps users verify business details online. It includes all business entities registered, such as LLCs, corporations, partnerships, and nonprofits. This system allows you to check if a business name is available and supports conducting a business entity search quickly through official search options on the state portal.
What is the official website for conducting a business entity search in Pennsylvania?
The official website for conducting a business entity search is file.dos.pa.gov, managed by the Pennsylvania Department of State, a government entity. This portal allows users to verify business, explore search options, and review all business entities registered. It is the correct and updated platform to check if a business name is available in Pennsylvania
Is the Pennsylvania Department of State the same as the Secretary of State?
Functionally, yes. Pennsylvania uses “Department of State” and “Secretary of the Commonwealth” rather than “Secretary of State.” When someone searches pennsylvania secretary of state business entity search, secretary of state pennsylvania business entity search, or state of pennsylvania business entity search, they’re all looking for the same file.dos.pa.gov database.
How do I do a pa llc lookup or pennsylvania corporation search?
Go to file.dos.pa.gov, enter the entity name or entity number in the search field, and apply the relevant entity type filter (LLC or Corporation). The system returns all matching pennsylvania business entities with their status, formation date, and entity ID. For an exact pennsylvania corporation search by entity number, use the Entity Number field for the most precise result.
What is a fictitious name in Pennsylvania?
A fictitious name is Pennsylvania’s term for a DBA (Doing Business As). It lets an entity in pennsylvania conduct business under a name different from its legal entity name. Cost: $70 to BCCO plus mandatory newspaper publication in the county of your business address. A fictitious name registration has no expiration, it remains active indefinitely unless you file for withdrawal.
How long does Pennsylvania LLC formation take?
Standard business processing for online filings takes 5-7 business days (up to 15 days by mail). Expedited processing is available, +$100 for 24-hour turnaround online or in-person; +$1,000 for 1-hour rush processing in-person only at the BCCO office in Harrisburg.
Does Pennsylvania require annual reports?
Yes, as of January 1, 2025, Pennsylvania requires annual reports for all registered business entities, replacing the old decennial system. LLCs pay $7 due by September 30. Corporations pay $7 due by June 30. Grace period: no penalties for 2025โ2026 reports. Full enforcement, including administrative dissolution, begins with 2027 reports.
How do I access filing history PDFs in Pennsylvania?
Open any entity detail page through the pennsylvania business entity search at file.dos.pa.gov. Click the Filing History tab. Click any document row to download the free uncertified PDF โ business formation documents, amendments, and annual reports are all accessible. Certified copies cost $40 each and can be ordered through the same portal.
How do I register for Pennsylvania business taxes after forming my LLC?
Register with the pennsylvania department of revenue at mypath.pa.gov for state tax accounts, sales tax permits, and employer withholding. Obtain an EIN free from the IRS at irs.gov/ein before opening a business bank account. Check your municipality for local Earned Income Tax requirements โ these vary by county and city.
What is the Bureau of Corporations and Charitable Organizations (BCCO)?
The Bureau of Corporations and Charitable Organizations is the division within the pennsylvania department of state that manages all registered business entities in the Commonwealth. It processes all pennsylvania business filing submissions, maintains the public business entity database, and handles name availability inquiries. Phone: (717) 787-1057, MonโFri 8amโ5pm ET.
Can a foreign entity registered in another state conduct business in Pennsylvania?
Yes. A company registered in another state that wants to conduct business in pennsylvania must file a Foreign Registration Statement with the pennsylvania department of state. Fee: $250. The company is then recognized as a foreign entity authorized to do business in the Commonwealth, and it will appear in the state business entity search as a foreign entity type.
What is the difference between entity number and entity ID in PA search results?
In Pennsylvania’s database, the entity number and entity ID (or business ID) are used interchangeably, both refer to the unique identifier assigned by BCCO to each registered business entity. Use either when searching the pa business entity search portal for a specific entity. Both appear in search results and on official pennsylvania department of state correspondence.
Reviewed: May 2026 | Sources: Title 15 PA Consolidated Statutes; dos.pa.gov; PA BCCO; Harbor Compliance; Discern LLC Cost Guide | This article is for informational purposes only and does not constitute legal or tax advice. Consult a qualified Pennsylvania attorney or CPA for guidance specific to your business situation.
| Department | Pennsylvania Department of State |
|---|---|
| Business Office | Bureau of Corporations and Charitable Organizations |
| Business Search | Pennsylvania Business Filing Services |
| Phone | (717) 787-1057 โข Toll-Free: (888) 659-9962 |
| Office Hours | MondayโFriday, 8:00 AMโ5:00 PM |
| Phone Hours | MondayโFriday, 8:00 AMโ4:45 PM |
| RA-CORPS@pa.gov | |
| Address | 401 North Street, Room 206, Harrisburg, PA 17120 |
| Business Services | Business Search โข Business Registration โข Business Filings |
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